![]() ![]() If you’re not sure whether the situation demands a formal email or not, err on the side of formality. Are you sharing a meme? Are you asking a friend to lunch? Are you continuing a loosely flowing email thread? Formality isn’t as important here. Are you making a big request? Are you making an apology? Are you announcing something? Are you making an introduction? These topics all require some formality. Finally, consider the reason for the email. Otherwise, are you trying to be friendly and casual, or trying to be taken seriously? Use your best judgment here. What kind of image are you trying to present? Are you writing as an individual or on behalf of the company? If you’re writing as the voice of the company, formality is almost always required. Additionally, speaking to a large group usually demands formality. To whom are you writing, and how much do they care about this kind of thing? Generally speaking, if you’re writing to a superior, to a client/prospect, or to someone you don’t know, you should speak formally. One of your biggest considerations is going to be your audience. Instead, I mean: when do the circumstances demand a formal email? I’m not talking about timing your email, though that may be an important consideration depending on the context. How to Write a Formal Email: 5 Other Tips. ![]()
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